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Privacy

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DHS/USCIS/PIA-036(b) - Form I-9 “Employment Eligibility Verification” Update

U.S. Citizenship and Immigration Services (USCIS) Verification Division manages the business process in support of the statutory requirement that employers maintain Form I-9, Employment Eligibility Verification, which is completed by their new employees. This form serves to verify employment authorization for all new employees. The purpose of this update is to: (1) describe the collection of additional information in “Section I: Employee Information and Attestation” of Form I-9; and (2) describe the update to Form I-9 instructions.

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DHS/ICE/PIA-036 – OPLA Case Management System

DHS/ICE/Privacy Impact Assessmment-036 – OPLA Case Management System

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DHS/CBP/PIA-004 Beyond the Border Entry/Exit Program

DHS/CBP/PIA-004 Beyond the Border Entry/Exit Program

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DHS/ALL/PIA-044 DHS Single Point of Service Request for Information Management Tool

The Single Point of Service (SPS) refers to a joint effort between the Office of Operations Coordination (OPS), National Operations Center (NOC), and the Office of Intelligence and Analysis (I&A) to provide a centralized DHS Headquarters location to receive, facilitate, process, and, in some circumstances, respond to operational or intelligence related “Requests for Information” (RFI) that originate from federal, state, local, tribal, and territorial entities. In order to perform this function, OPS and I&A employ the RFI Management Tool, which standardizes the process by which entities request operational or intelligence-related information. DHS is conducting this Privacy Impact Assessment (PIA) because the RFI Management Tool collects, retains, and disseminates personally identifiable information (PII). DHS is updating and reissuing the SPS-RFI PIA, originally published in June 2013, in order to better identify the potential privacy risks and mitigations associated with the use of both an unclassified and an accredited classified instance of the application. The 2013 PIA only dealt with an unclassified instance of the application.

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DHS/ALL/PIA-002 DHS Traveler Redress Inquiry Program (TRIP)

The Department of Homeland Security Traveler Redress Inquiry Program (TRIP) is a customer service web-based initiative developed as a voluntary program to provide a one-stop mechanism for individuals to request redress, who make inquiries, or seek resolution regarding difficulties they experienced during their travel screening at transportation hubs (such as airports and train stations), or crossing U.S. borders.  DHS TRIP provides traveler redress intake and processing support while working with relevant DHS components to review and respond to requests for redress. This privacy impact assessment (PIA) update is necessary because the documentation required to resolve a request is now based upon the nature of the traveler’s complaint, rather than the previous requirement of a traveler submitting “at least three” documents for all requests.

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Centralized Area Video Surveillance System

The Centralized Area Video Surveillance System (CAVSS) — a system of cameras and separate microphones recording video and audio, respectively— furthers the Department of Homeland Security (DHS) U.S. Customs and Border Protection’s (CBP) mission by collecting and maintaining video images and audio recordings of persons involved in any incidents or disturbances related to DHS/CBP law enforcement at the border, including inspection areas, while seeking entry or admission into the United States. CAVSS uses information technology to collect, maintain, and disseminate personally identifiable information (PII) in the form of video and audio recordings.

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Cybersecurity and Privacy

DHS employs a layered approach to privacy oversight for the department’s cybersecurity activities, beginning with the Chief Privacy Officer and extending through NPPD’s Component Privacy Officer and dedicated privacy staff across the Department.

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DHS/ICE/PIA-035 – Imaged Documents and Exemplars Library (IDEAL)

DHS/ICE/PIA-035 – Imaged Documents and Exemplars Library (IDEAL) Privacy Impact Assessment

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DHS/FEMA/PIA-028 Mapping Information Platform (MIP)

DHS/FEMA/PIA-028 Privacy Impact Assessment for the Mapping Information Platform (MIP)

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DHS/ALL/PIA 043 Office of the Chief Human Capital Officer Talent Acquisition

Talent Acquisition is a Federal Human Capital Business Function whereby federal agencies establish internal programs and procedures for attracting, recruiting, assessing, and selecting employees with the right skills and competencies in accordance with federal merit system principles. DHS is conducting this Privacy Impact Assessment (PIA), which updates and replaces the previous DHS Hiring and On-Boarding PIA, because the systems that support Talent Acquisition collect, use, store, and transmit personally identifiable information (PII) and sensitive personally identifiable information (SPII).