DHS/FEMA/PIA-053 Electronic Document and Records Management System (EDRMS)

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Federal Insurance and Mitigation Administration (FIMA) owns and operates the Electronic Document and Records Management System (EDRMS). FIMA uses EDRMS for document management and record management. FIMA also uses EDRMS for conversion of paper documents to an electronic format in compliance with the National Archives and Records Administration (NARA) requirements, Office of Management and Budget (OMB) management of Federal records guidance and regulations, and Executive Directives. EDRMS is used as central storage of FIMA documents that are electronically scanned and that are not stored in other FIMA information technology (IT) systems. FEMA is conducting this Privacy Impact Assessment (PIA) because EDRMS collects, disseminates, retrieves, and maintains FIMA documents and copies of records with personally identifiable information (PII) from FIMA organizations. August 2018

Associated SORN(s):

• DHS/ALL-004 General Information Technology Access Account Records System
• DHS/ALL-019 Payroll, Personnel, and Time and Attendance Records System of Records
• DHS/FEMA-003 National Flood Insurance Program Files System of Records
• DHS/FEMA-004 Non-Disaster Grant Management Information Files System of Records
• DHS/FEMA-008 Disaster Recovery Assistance Files System or Records
• DHS/FEMA-009 Hazard Mitigation Disaster Public Assistance and Disaster Loan Programs
• DHS/FEMA-014 Hazard Mitigation Planning and Flood Mapping Products and Services Records System of Records,