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Privacy

The DHS Privacy Office is responsible for evaluating the Department programs, systems, and initiatives for potential privacy impacts, and providing strategies to reduce the privacy impact.

  • DHS/USSS/PIA-023 Applicant Lifecycle Information System (ALIS)

    The United States Secret Service (USSS) Office of Human Resources (HUM) uses the Applicant Lifecycle Information System (ALIS) to support the hiring process for USSS Special Agents (SA), Uniform Division (UD) Officers, and Administrative, Professional, Technical (APT) personnel. ALIS is a new system that will replace the Clearances, Logistics, Employees, Applicants, and Recruitment (CLEAR) application component of the USSS Human Capital Management System (HCMS).

  • DHS/ALL/PIA-067 Continuous Evaluation (CE) Travel Record Data Service (TRDS)

    The Travel Record Data Service (TRDS) is a Department of Homeland Security (DHS) project, whereby U.S. Customs and Border Protection (CBP) travel records are shared with the Office of the Director of National Intelligence (ODNI) National Counterintelligence and Security Center (NCSC) Continuous Evaluation System (CES). NCSC will provide authorized Executive Branch agencies with TRDS information, via the CES, to continuously evaluate the suitability of “covered individuals.”  NCSC will then share relevant CBP travel information with the covered individual’s home agency or authorized Investigative Service Provider to allow that home agency to determine if a security-relevant issue exists.

  • Operational Readiness Order Photography and Videotaping Federal Facilities

    Operational Readiness Order HQ-ORO-002-2018 Photography and Videotaping Federal Facilities

  • DHS/USCIS/PIA-073 USCIS and CISOMB Information Sharing

    The Department of Homeland Security (DHS) Office of the Citizenship and Immigration Services Ombudsman (CISOMB), established by Section 452 of the Homeland Security Act of 2002, provides independent analysis of problems encountered by individuals and employers who have submitted benefit request filings to U.S. Citizenship and Immigration Services (USCIS) and proposes changes to mitigate those problems. Sharing information between USCIS and CISOMB, where there is proper consent, is crucial to fulfilling this statutory mandate.

  • DHS/S&T/PIA-032 Science & Technology Analytical Tracking System (STATS)

    The Department of Homeland Security (DHS) Science and Technology Directorate (S&T) Finance and Budget Division (FBD) operates the Science and Technology Analytical Tracking System (STATS), which supports financial, procurement, and acquisition management. As noted in the original STATS Privacy Impact Assessment (PIA), the system was designed to be upgraded to perform a human resources role. STATS will now collect, maintain, use, and transmit personally identifiable information (PII) of federal and contractor employees to perform human resources responsibilities. Information to be collected includes biographic data typically found in an employment record system as well as any associated human resources functions. This PIA update evaluates the privacy risks and mitigations associated with this new collection, maintenance, use, and transmission of PII.

  • DHS/TSA/PIA-049 TSA Office of Inspection Case Management

    The Transportation Security Administration (TSA) Office of Inspection (OOI) conducts covert testing of security screening operations; inspects TSA operations at airports, field offices, and other transportation entities; and investigates employee misconduct and program fraud, and violations of transportation security requirements. OOI’s hotline referral and case management systems maintain Personally Identifiable Information (PII): (1) from individuals submitting information to OOI; and (2) on individuals designated as witnesses, victims, complainants, or subjects of an investigation.

  • Social Security Number Fraud Prevention Act Report

    In order to comply with the Act’s prohibition on the inclusion of a full Social Security number (SSN) in documents sent by mail, unless expressly identified as necessary by the Secretary, the DHS Privacy Office plans to implement a multi-phased effort to identify, inventory, analyze, and restructure the use of SSNs in mailed correspondence at the Department. This report describes that effort.

  • DHS/CBP/PIA-055 HRM 5000

    The U.S. Customs and Border Protection (CBP) Office of Human Resources Management (HRM) has selected contract support to improve and streamline the recruiting, hiring, and personnel security processes for CBP “Frontline” positions, including U.S. Border Patrol Agents, CBP Officers, and Air and Marine Interdiction Agents. HRM 5000 is CBP’s contract with Accenture Federal Services (AFS) LLC. This contract addresses surge hiring to support the President’s Executive Order for an additional 5,000 Border Patrol Agents (BPA). It will also be used to support the hiring of additional law enforcement positions within the Office of Air and Marine and the Office of Field Operations.

  • DHS/FEMA/PIA-052 Grants Management Modernization (GMM)

    The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Grant Management Modernization (GMM) program owns and operates the GMM Streamlined Platform for Agile Release and Transformation Acceleration (SPARTA) system. Through the development and deployment of the GMM SPARTA system, GMM seeks to streamline grants management across the Agency’s 40-plus grant programs through a user-centered, business-driven approach. The GMM SPARTA system will consolidate the functionalities of FEMA’s ten legacy IT systems (listed in Appendix C) into a single grants management IT platform.

  • DHS/TSA/PIA-048 Insider Threat Unit Database

    The Transportation Security Administration (TSA) protects the Nation’s transportation systems to ensure freedom of movement for people and commerce. In support of this mission, the TSA Insider Threat Unit seeks to deter, detect, and mitigate insider threats from causing harm to the transportation domain. For purposes of the TSA Insider Threat Unit, “insiders” are, or present themselves to be, current or former transportation sector workers (including both TSA and private sector personnel) and individuals employed or otherwise engaged in providing services requiring authorized access to transportation facilities, assets, or infrastructure. Investigative files will be maintained in a database maintained by the Insider Threat Unit.