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Privacy

The DHS Privacy Office is responsible for evaluating the Department programs, systems, and initiatives for potential privacy impacts, and providing strategies to reduce the privacy impact.

  • DHS/ALL/PIA-009 DHS Web Time and Attendance (Web T&A) System

    The Department of Homeland Security (DHS) Office of the Chief Human Capital Officer (OCHO) has procured a COTS application and customized it to meet DHS standard requirements. This system is designed to implement an enterprise system that can efficiently automate the timesheet collection process and provide robust reporting features and a labor distribution capability. This privacy impact assessment was conducted because the Web Time and Attendance System utilizes personally identifiable information.

  • DHS/ALL/PIA-011 State, Local, and Regional Fusion Center Initiative

    Pursuant to Section 511 of the Implementing Recommendations of the 9/11 Commission Act of 2007 (the “9/11 Commission Act” or “the Act”), Public Law No. 110-53, the Department of Homeland Security (DHS) Privacy Office is conducting a Privacy Impact Assessment (PIA) on the Homeland Security State, Local, and Regional Fusion Center Initiative (the Initiative). Under the Initiative, DHS will facilitate appropriate, bi-directional information sharing between the Department and State, Local, and Regional Fusion Centers. In addition, the Department will assign trained intelligence analysts to fusion centers, provided those centers meet a number of criteria set forth in the text. The Act requires the Department to complete a concept of operations (CONOPS) for the Initiative, including a PIA. The CONOPS also includes a Civil Liberties Impact Assessment, conducted by the DHS Office for Civil Rights and Civil Liberties.

  • DHS/ALL/PIA-012 E-Mail Secure Gateway

    This Privacy Impact Assessment (PIA) Update clarifies that the directory of user contact information and all e-mail traffic in, out, and between the Department of Homeland Security, its components, and the Internet is also available to users on mobile devices. This update also clarifies the records retention schedule and security of mobile devices; it does not cover the personally identifiable information (PII) that may be contained within the body of an email or attachment.

  • DHS/ALL/PIA 013 Procurement Request Information System Management (PRISM)

    The Department of Homeland Security (DHS) Management Directorate, Office of the Chief Procurement Officer (OCPO) is the owner of the PRISM contract writing management system. PRISM provides comprehensive, Federal Acquisition Regulation (FAR)-based acquisition support for all DHS headquarters entities. The purpose of this Privacy Impact Assessment (PIA) update is to reflect changes to the collection of information, and the addition of a classified PRISM system.

  • DHS/ALL/PIA-015 DHS Web Portals

    Many Department of Homeland Security (DHS) operations and projects require collaboration and communication amongst affected stakeholders including employees, contractors, federal, state, local and tribal officials, as well as members of the public. One method of effectuating such collaboration is the establishment of an online “portal” allowing authorized users to obtain, post and exchange information, access common resources, and generally communicate with similarly situated and interested individuals. DHS has written this general privacy impact assessment (PIA) to document these informational and collaboration-based portals in operation at DHS and its components which collect, use, maintain, and share limited personally identifiable information (PII) about individuals who are “members” of the portal or who seek to gain access to the portal “potential members.”

  • e-Recruitment

    The Department of Homeland Security (DHS), Office of the Chief Human Capital Officer (OCHCO), has implemented an enterprise recruiting system, called eRecruitment. OCHCO conducted a privacy impact assessment (PIA) with the original system deployment because eRecruitment uses and maintains personally identifiable information. The purpose for this update is to expand the scope of the data being addressed within eRecruitment.

  • DHS/ALL/PIA-017 DHS Complaint Tracking System (CTS)

    The Privacy Office of the Department of Homeland Security (DHS) operates the Complaint Tracking System (CTS). CTS is a correspondence workflow management system that assists the DHS Privacy Office (hereinafter referred to as Privacy Office) in responding to complaints, comments, and requests for redress from the public, other government agencies, and the private sector. The Privacy Office conducted this privacy impact assessment because CTS collects and uses personally identifiable information (PII).

  • DHS/ALL/PIA-018 National Dialogue for the Quadrennial Homeland Security Review (QHSR)

    The National Dialogue on the Quadrennial Homeland Security Review is a conversation between the Department of Homeland Security and Homeland Security stakeholders on an innovative web-based platform. The National Dialogue is an interactive process, building on the public’s input over the course of three dialogues. The Department conducted this privacy impact assessment because the participant feedback will be collected with limited personally identifiable information.

  • DHS/ALL/PIA-019 DHS Our Border Network

    The Department of Homeland Security (DHS) Public Affairs, in coordination with the Office of International Affairs plans to use the social networking site Ning.com to facilitate the creation of a “civic network” focused on southwest border issues. To become a member of the DHS network hosted by Ning, individuals must be a member of Ning.com which requires the collection of certain personally identifiable information (PII). Although Ning is not collecting this PII on behalf of DHS, DHS will be able to review PII as part of its participation in the social network; therefore, DHS conducted this privacy impact assessment (PIA) to identify and mitigate privacy issues associated with the administration of a DHS-created social media network hosted on a non-DHS platform.

  • DHS/ALL/PIA-020 Financial Disclosure Management (FDM)

    The Ethics Division of the Office of General Counsel (OGC) of the Department of Homeland Security (DHS) is publishing this update to the Privacy Impact Assessment (PIA) for the Financial Disclosure Management System (FDMS)1 dated September 30, 2008. FDMS is a web-based initiative developed to provide a mechanism for individuals to complete, sign, review, and file financial disclosure reports, first required by Title I of the Ethics in Government Act of 1978. This update will extend coverage to the personally identifiable information (PII) collected in Executive Branch Confidential Financial Disclosure Reports (OGE Form 450).